HOA Letter AI
State-aware notices for boards, homeowners, and PM teams.
Manage every community profile from one workspace.
Save CC&R excerpts, guideline links, letterhead, logos, return addresses, and delivery defaults once so every future notice starts from the right association record.
Active profile
Select or create a profileProfiles stay on this browser for the pilot workspace. Managing a team across associations? See PM packages for multi-community rollout.
Saved for reuseProfile details auto-fill future drafts.
You stay in reviewEvery notice remains editable before delivery.
Delivery scopedMailing fields are used only when you choose USPS.
CreateName the community and keep the record scoped to this browser.
AttachAdd rules, guideline links, letterhead, logo, and return address.
SelectMake one profile active before drafting a notice.
ReuseDrafts inherit the active profile while staying editable.
Community profile
No profile selectedStart with the name. Add rules, letterhead, logo, and return address only when you want future drafts or mail delivery to reuse them.
No saved profiles yet. Add a community name to create the first reusable record.
Guidelines
Add guideline text for citations. Citations need guideline text to function.
Return address for mailed letters
Saved return addresses auto-fill USPS mailing when you choose print + mail.
Tip: include section numbers (e.g., “Section 4.2 Parking”) to enable automatic citations.
Profile workflow
- Start with the community name. Add guidelines, logo, and return address only when useful.
- The last selected profile is remembered locally so the draft page can load it automatically.
- Return addresses are ready for USPS mail delivery, but no mail is sent from this page.
Prefer a different profile for another HOA? Switch it here and your next draft will use the active record.
Draft with active profileSpeed tip: profiles with saved rule links generate smarter, faster drafts.