Property manager workflow

Add a compliant violation-letter workflow in one week.

HOA Letter AI helps management teams draft consistent notices, reuse community rules, export branded PDFs, and send by email, First-Class mail, or Certified Mail without replacing the rest of your PM stack.

Request a PM pilot Ask for a sample notice

Built for managers handling recurring parking, landscaping, pet, noise, architectural, and assessment notices.

Current bottleneck

45-minute notices become review-ready drafts.

Keep the manager in control while the routine drafting, formatting, and delivery prep gets faster.

Step 1

Set up each community once

Save the HOA name, manager contact, letterhead, rule snippets, and preferred notice tone so every future draft starts from the right context.

Step 2

Generate notices from inspection notes

Turn a parking, landscape, pet, noise, or architectural issue into a consistent board-ready draft with citation placeholders and clear next steps.

Step 3

Export, email, or mail

Download PDF/DOCX files for your management system, send by email, or use First-Class and Certified Mail when proof of delivery matters.

Path to $2K MRR

Five PM Pro accounts gets the business there.

PM Pro at $399/month creates a direct path to $1,995 MRR. The PM pilot gives cold buyers a concrete, low-risk way to test output quality, mail flow, and community setup before committing.

Target accounts

PM Pro customers

Monthly revenue

$1,995

before self-serve sales

Packages for PM teams

PM Starter

$199/mo

Up to 3 associations or 250 doors

Reusable community profiles
Branded PDFs
300 generated letters/month
Mail fulfillment billed per use

PM Pro

$399/mo

Up to 10 associations or 750 doors

Onboarding help
Template/rule setup for 3 communities
Priority support
Mail reporting for managers

30-day PM Pilot

$499

Credited to the first month if you continue

2 community setups
10 sample notices
1 live mail workflow test
30-minute review call

Send one real sample before a demo.

Share a common violation type and one rules excerpt. We will return a sample notice so your team can judge tone, structure, and workflow fit before scheduling a pilot call.

Request sample

Questions PM buyers ask

Does HOA Letter AI replace our property management platform?

No. It is a focused violation-letter workflow that sits beside systems like Buildium, AppFolio, Vantaca, or spreadsheets. Export the finished letter and keep your normal system of record.

Can managers reuse community-specific rules?

Yes. Save community details and paste relevant CC&R or rules text so repeat letters start with the correct association context and citation placeholders.

Can the workflow handle mailed notices?

Yes. HOA Letter AI supports PDF and DOCX export, email delivery, First-Class print and mail, and Certified Mail add-ons when documented delivery is needed.