HOA Letter AI
State-aware notices for boards, homeowners, and PM teams.
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Property manager workflow

Pilot live in 7 days: consistent, board-ready notices.

HOA Letter AI helps management teams draft consistent, citation-backed notices boards can approve without rewrites. Reuse community rules, export branded PDFs, and send by email, First-Class mail, or Certified Mail without replacing your PM stack.

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Built for managers handling recurring parking, landscaping, pet, noise, architectural, and assessment notices.

Current bottleneck
Draft in minutes, not from scratch.

Keep the manager in control while drafting, formatting, and delivery prep gets faster, with state-aware guardrails for defensibility.

IntakeCompany, doors, associations, stack, and common notice types.
ProfileRules, return address, letterhead, and delivery defaults per community.
SampleReview 10 notices against real rules before a rollout decision.
ProofTest one PDF, email, or mail path with the manager still in control.

Set up each community once

Save the HOA name, manager contact, letterhead, rule snippets, and preferred notice tone so every future draft starts from the right context.

Generate notices from inspection notes

Turn a parking, landscape, pet, noise, or architectural issue into a consistent board-ready draft with citation placeholders and clear next steps.

Export, email, or mail

Download PDF/DOCX files for your management system, send by email, or use First-Class and Certified Mail when proof of delivery matters.

Pilot outcome

Know in 30 days whether the workflow fits.

The PM pilot gives your team a concrete way to test output quality, saved community rules, branded exports, and one live mail workflow before committing to a monthly package.

Pilot setup
2
community profiles
Sample notices
10
review-ready drafts
One-click next step

See the notice workflow in 15 minutes.

Bring one common violation type and the state you manage in. The call stays focused on output quality, rule reuse, delivery proof, and whether a pilot is worth running.

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Founding partner offer

Discounted pilot for proof we can publish together.

Founding PM teams receive discounted onboarding. If the pilot produces a result worth sharing, we ask for a candid case-study interview and permission to publish only the quote and logo your team approves. No positive testimonial is required.

Packages for PM teams

PM Starter

$199/mo

Up to 3 associations or 250 doors

  • Reusable community profiles
  • Branded PDFs
  • 300 generated letters/month
  • Mail fulfillment billed per use

PM Pro

$399/mo

Up to 10 associations or 750 doors

  • Onboarding help
  • Template/rule setup for 3 communities
  • Priority support
  • Per-letter USPS tracking in the draft workflow

30-day PM Pilot

$499

Credited to the first month if you continue

  • 2 community setups
  • 10 sample notices
  • 1 live mail workflow test
  • 30-minute review call
Book a demo

Questions PM buyers ask

Does HOA Letter AI replace our property management platform?

No. It is a focused violation-letter workflow that sits beside systems like Buildium, AppFolio, Vantaca, or spreadsheets. Export the finished letter and keep your normal system of record.

Can managers reuse community-specific rules?

Yes. Save community details and paste relevant CC&R or rules text so repeat letters start with the correct association context and citation placeholders.

Can the workflow handle mailed notices?

Yes. HOA Letter AI supports PDF and DOCX export, email delivery, First-Class print and mail, and Certified Mail add-ons when documented delivery is needed.