HOA letter template

HOA Unauthorized Modification Response Letter

Reply to unauthorized modification notices with permit details, approval requests, and remediation plans.

What this letter helps you resolve

Use this template when you need a calm, documented reply that acknowledges the notice, references the relevant CC&Rs, and confirms your plan to get back in compliance.

Confirm receipt of the notice and your understanding of the issue.
Cite guideline sections or rules that support your response.
Outline the corrective steps, timeline, and any proof you can provide.

Sample response snippet

Dear [HOA Board],

I am responding to the unauthorized modification notice dated [date]. The work completed was [description], and I am submitting the required architectural request for retroactive approval. If revisions are needed to comply with the guidelines, I am prepared to make them.

Best regards,
[Name]

Why draft with HOA Letter AI

Guideline-aligned language

Pull key CC&R excerpts into your draft and keep every paragraph aligned to the exact policy text.

Faster drafts with less back-and-forth

Save community details once, reuse them across notices, and export a clean PDF in minutes.

Clear next steps for residents

Include timelines, corrective actions, and contact details that reduce confusion and follow-up requests.

Secure delivery options

Send via email, download a branded PDF, or mail via USPS for documented delivery.

Ready to start a notice?

Head to the homepage and generate your draft in seconds.

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FAQ

Can I seek retroactive approval?

Many HOAs allow retroactive requests; provide documentation and be ready to adjust the modification if required.

What documents should I include?

Attach photos, permits, contractor details, and any relevant guideline references.